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Daily Briefing
Without careful planning for future staff transitions and training, transitions to shared services can result in inefficiency due to staff who are no longer working at full capacity—or unnecessary anxiety from staff who worry their jobs will be eliminated. NASA targeted these issues by analyzing current and future staffing needs, then building each employee an individualized transition plan.
Expert Insight
In order to demonstrate the value of shared services and identify areas for improvement, administrative leaders must continually monitor shared services performance. However, institutions historically lack mechanisms for selecting and tracking core performance metrics, and often they are unsure how to begin organizing and evaluating data, even when it does exist.
Expert Insight
Administrative staff who remain in units and those who transition to the shared services center may feel equally anxious about stepping into the unknown. Uncertainty about changing roles and responsibilities can minimize buy-in and spark damaging rumors about what is waiting at the other side of implementation.
Expert Insight
Faculty often equate physical proximity of support staff with service quality. Consequently, they fear that “distant” shared services will prioritize central projects, controls, and costs over academic unit needs.
Expert Insight
Shared services organizations absorb administrative work from distributed campus units to realize efficiency and quality improvements.
Toolkit
Use this toolkit to better understand the benefits and drawbacks of various models of joint- and multi-campus academic programs and identify strategies to overcome challenges in developing new programs.
Resource
Use this brief to learn about shared services structure and implementation on campus, including examples of best practices from partner institutions.
Resource
The following study details a case study for each model and offers advice for administrators as they think about implementing a joint- or multi-campus program.
Resource
Shared services is a tried-and-true method for increasing the efficiency and quality of administrative service delivery, but shared services initiatives tend to evoke fears of layoffs, increased administrative burdens for faculty, and expensive consulting engagements with questionable returns. Use this resource to better understand shared services, take the readiness diagnostic, and look at example maturity models.
Roadmap
Designing an organizational model that reflects campus priorities is an important first step in any shared services journey. But bringing this vision to life is more difficult than moving lines on an org chart. Learn how to craft a shared services implementation plan tailored to the culture of your campus.
