Enhancing Space Data Collection and Validation

As space becomes increasingly tight and revenue declines restrict new construction, most institutions are actively seeking to make better use of existing space. A critical first step in better utilization is an up-to-date inventory of all campus space. A current inventory equips facilities leaders with reliable data to advocate for better space utilization and helps drive better decision making from Facilities, space committees, and other stakeholders.

However, simply gathering current space information can be a challenge. Institutions typically collect space data using a combination of two approaches—completing a campus survey and delegating responsibility to units—and each has its own drawbacks. This report details strategies to improve both approaches, and outlines an emerging third approach that automates space data collection.